Job Costing Calculators

Bakery / Café Operations

Wholesale vs. Retail Channel Margin Calculator

Compare the unit economics of selling baked goods through the retail channel (storefront, direct-to-consumer) vs. the wholesale channel (sold to cafes, grocery, restaurants for resale). Reports per-unit contribution margin by channel, breakeven units per channel against the operator's allocated fixed costs, blended contribution dollars at the entered volume mix, and a channel-mix recommendation (retail priority, wholesale priority, balanced mix, or pricing review). Benchmarks the wholesale-to-retail price ratio against the Retail Bakers of America 40-50% industry-standard wholesale-margin convention.

Cleaning Service Operations

Cleaning Job Costing Calculator

Compute the true net profit of a single cleaning job after ALL costs — burdened labor (including drive time), supplies consumed, equipment depreciation per use, fixed overhead allocation, and optional commission. Reports net profit per job, gross margin percentage, and the breakeven revenue floor. Most cleaning businesses that fail do so because they track revenue but not true job cost; this calculator makes every cost explicit.

Cleaning Service Operations

Cleaning Recurring vs One-Time Margin Calculator

Answers the most common cleaning-services pricing question: when does a recurring contract at a lower per-visit price beat a one-time job at a higher headline price? Computes LTV per customer for both models (recurring vs one-time), CAC payback months under each, the breakeven duration at which recurring LTV equals one-time LTV, and the LTV-to-CAC ratio against the industry-benchmark target (6x for recurring, 2x for one-time). The recurring revenue model decays each month by the operator-supplied churn rate (industry benchmarks: 3-5% monthly for residential, 1-2% for commercial). Surfaces the LTV math behind disciplined pricing decisions and the operator's strategic trade between volume and retention.

Contractor Operations

Contractor Bonding Capacity Calculator

Estimate how much work a contractor can bond based on working capital and net worth. Uses the industry-standard 10:1 single-project / 15:1 aggregate surety rules to compute estimated bonding capacity, remaining headroom after existing backlog, and capacity utilization. Flags whether a target project appears within capacity. The binding determination comes from the surety underwriter — this calculator shows what range to expect.

Contractor Operations

Contractor Equipment Hourly Cost Calculator

Calculate the true hourly cost to own and operate a piece of construction equipment — the basis for equipment line items in bids. Enter purchase price, useful life, salvage value, annual maintenance, insurance, and fuel costs to compute the true hourly cost and the minimum bid rate with a 20% margin. Equipment operated without capturing full ownership cost is equipment given to clients for free.

Contractor Operations

Contractor Overhead Rate Calculator

Calculate the overhead burden rate to add to direct costs — the foundation of any contractor's pricing. Most contractor failures trace to underestimating overhead. Enter annual revenue, direct labor, direct materials, and five overhead categories to compute the overhead rate as a percentage of direct cost, overhead per direct labor dollar, and implied net margin. Benchmarks against the CFMA 8-15% range for small GCs.

Contractor Operations

Contractor Project Final Margin Calculator

Track actual vs. estimated margin at project close — the single most important discipline for improving estimating accuracy over time. Enter estimated and actual revenue, labor, materials, subcontractor, and overhead costs to see actual gross margin, estimated gross margin, variance by category (labor / materials / subs), and project profit or loss. Identifies which cost category drove margin erosion so the next bid can be improved.

Contractor Operations

Contractor Subcontractor Markup Calculator

Calculate how much to mark up subcontractor costs — accounting for management burden (supervisor time), risk premium, bonding cost pro-rated to the sub, and target gross margin. GCs who pass sub costs through at cost are giving away margin and bearing risk for free. This calculator makes the true GC cost of managing a sub explicit and computes the defensible billable amount.

Electrical Contractor Operations

EV Charger Installation Profitability Calculator

Calculates job profitability for a Level 2 EV charger installation — the fastest-growing residential electrical job category. Presents the job as a product-plus-install sale: charger unit at contractor cost with markup, labor at the fully-loaded electrician rate, optional panel upgrade cost passthrough, and permit fee passthrough, with a target gross margin applied to the labor component. Benchmarked against NECA (National Electrical Contractors Association) guidelines, NFPA 70 Article 625, and DOE AFDC national average installation cost data.

HVAC Operations

HVAC Parts Markup Calculator

Determine the retail price and gross margin for HVAC parts at any markup, and calculate the markup multiplier required to hit a target job gross margin. Compares current markup against the industry 2-3× band, shows the gross margin gap, and optionally computes a blended margin when parts are bundled with labor revenue on the same job. Cross-checked against Service Roundtable and ACCA parts markup benchmarks. Tool, not advice.

HVAC Operations

HVAC Service Call Profitability Calculator

Compute a single HVAC service call's true profitability after factoring in every real cost: drive time embedded in the fully-loaded technician rate, diagnostic and repair hours, parts, overhead allocation per billable hour, callback amortization, and commission. Outputs gross margin, net profit per call, a five-line cost breakdown, and the breakeven revenue floor. Cross-checked against Service Roundtable and Service Nation Alliance cost-of-doing-business benchmarks (40-55% target gross margin, 3-8% callback rate). Tool, not advice — for binding pricing and compensation decisions consult a licensed CPA familiar with construction-services tax practice.

Lawn Care Operations

Lawn-Care Job Costing Calculator

Compute the true per-job net profit for a lawn care job including drive time, fuel, equipment depreciation, product cost, and overhead. Most operators know gross revenue but not actual net profit once drive time and full cost stack are accounted for. Builds from loaded labor cost (service + drive time), fuel, equipment depreciation, product, and overhead to derive net profit, gross margin, and breakeven revenue. Tool, not advice — worker classification under 26 U.S.C. § 3121 and IRS mileage rules affect how drive-time cost is reported; consult a CPA before setting season-long contract prices.

Lawn Care Operations

Route Density & Profitability Calculator

Screen a residential or light-commercial lawn-care route for the operating ratios that decide whether the business actually clears a 30% net margin: stops per work day, drive-time as a share of truck-rolling time (NALP target: under 25%), fuel cost as a share of revenue (NALP target band: 6-10%), revenue per truck-hour (NALP solo benchmark: $80-$120/hr), and net profit per week against equipment depreciation and the insurance + license allocation. Backsolves the target stops-per-day required to hit a 30% net margin at the current per-stop revenue and the breakeven stops-per-day at which net profit first reaches zero. Tool, not advice — helper-classification analysis under 26 U.S.C. § 3121 (W-2 vs 1099), § 179 equipment-expensing decisions, and state sales-tax registration for landscaping services require a CPA familiar with the operator's state. Mileage substantiation under § 274(d) requires a contemporaneous log; hearing protection above 85 dBA TWA is required for W-2 employees under 29 C.F.R. § 1910.95.

Marina Operations

Marina Fuel Margin Calculator

Per-gallon gross margin and monthly net margin on marina fuel-dock sales of gasoline and diesel. Models rack cost per gallon, retail price per gallon, monthly fuel-pump operating cost (labor, electric, equipment maintenance), and monthly environmental compliance cost (EPA SPCC plan maintenance under 40 CFR Part 112 plus state oil-spill program participation). Reports per-gallon gross margin (gasoline, diesel, and blended), daily/monthly/annual fuel revenue, monthly gross margin, monthly net margin after fixed costs, and breakeven gallons per month. Flags EPA SPCC trigger threshold of 1,320 gallons aggregate above-ground storage.

Pest Control Operations

Pest Control Route Profitability Calculator

Compute the true daily profitability of a pest control technician's route: revenue per stop, labor cost per stop (service + drive time), product cost, overhead, and vehicle cost combined into daily net profit, gross margin, revenue per hour, and breakeven stops per day. Benchmarks against the NPMA 8-12 stops/day target band. Tool, not advice — state pesticide applicator certification under EPA FIFRA 40 CFR Part 171 is required; FLSA overtime (29 U.S.C. § 207) applies to W-2 technicians above 40 hours/week.

Photography Operations

Photography Print and Album Margin Calculator

Compute per-unit gross profit, gross margin, and bundled wedding-print revenue from vendor wholesale cost, markup multiple or explicit sell price, shipping passthrough, and sales tax. Industry benchmarks: 3x to 5x markup on prints, 2x to 3x on albums; typical wedding print bundle of 500 to 2,000 dollars at 50 to 80 percent gross margin.

Restaurant Operations

Third-Party Delivery Margin Calculator

Shows the true margin impact of accepting orders through DoorDash, Grubhub, or Uber Eats (15–30% platform commission) versus selling the same item dine-in. Computes net margin on delivery, net margin dine-in, the dollar margin lost per order, the delivery menu premium needed to match dine-in margin, and the annual impact at 50 orders per day. The #1 source of hidden margin destruction in full-service restaurants.

Salon Operations

Salon Product Margin Calculator

Compute the recommended retail price and gross margin for a salon retail SKU against the industry-standard 50% to 60% margin band for professional haircare retail. Models the keystone markup (2 × landed cost), the target-margin solve (landed / (1 − target)), and the MSRP comparison so the operator can see what each pricing scenario gives up against the manufacturer-suggested retail price. Adjusts for freight per unit and breakage allowance.