Reviewed against Code of Virginia § 54.1-2349 (CICB licensing authority)

Virginia CMCA / CIC Manager Renewal Calculator

Q: How often does a Virginia CIC manager license need to be renewed?

Every two years. Under 18VAC48-50-180, the CIC manager license is a two-year credential issued by the Virginia Common Interest Community Board (CICB) at the Department of Professional and Occupational Regulation (DPOR). The license expires 24 months after the issue date and must be renewed before expiration. Late renewal is available within 12 months of expiration under 18VAC48-50-200 with a late penalty; after 12 months the license expires and the manager must reinstate (which carries a higher fee and additional documentation).

Q: How many CE hours are required for renewal?

16 hours of CICB-approved continuing education per two-year renewal cycle under 18VAC48-50-180. The 16 hours must include at least 2 hours of ethics and at least 1 hour covering CICB rulemaking, statutory updates, and Common Interest Community Board updates. The ethics and CICB-update hours NEST inside the 16-hour total — they are not in addition to it. A manager who completes 13 general CE hours, 2 ethics hours, and 1 CICB-update hour has completed the full 16-hour requirement (13 + 2 + 1 = 16).

Q: What is the difference between CMCA and CIC manager?

CMCA is the Certified Manager of Community Associations credential issued by CAMICB (Community Association Managers International Certification Board); it is a NATIONAL credential available to managers in any state. CIC MANAGER is the VIRGINIA REGULATORY credential issued by the CICB at DPOR; it is required to manage Virginia common-interest communities for compensation. Virginia recognizes the CMCA as meeting certain educational prerequisites for the CIC manager license, but the CIC manager license itself is the Virginia regulatory credential. Many Virginia CIC managers hold both; they renew the CMCA every two years through CAMICB (16 hours of CMCA CE plus the CAMICB renewal fee) and the CIC manager license every two years through the CICB.

Q: What happens if I miss the renewal deadline?

Within 12 months of expiration, LATE RENEWAL is available under 18VAC48-50-200 with a late-penalty fee in addition to the standard renewal fee. The manager may still renew without restarting the credential process — but should NOT practice as a CIC manager during the expired period. After 12 months from expiration, the license is considered expired and REINSTATEMENT is required. Reinstatement carries a higher fee, requires the full 16-hour CE for the cycle, requires disclosure of any post-expiration practice (which may be a separate violation), and may include additional CICB-imposed conditions.

Q: What counts as ethics CE for CIC manager renewal?

Ethics CE under 18VAC48-50-180 covers the standards of practice for CIC managers — fiduciary duty to the association, conflict-of-interest avoidance, handling of association funds, disclosure obligations, and the ethical implications of common management scenarios. The CICB publishes a list of approved CE providers; ethics courses from CACM, CAI Virginia, the Virginia Association of Realtors, and the DPOR-approved provider list typically qualify. Self-study or online ethics courses must be specifically CICB-approved — not all CMCA-approved ethics courses also count for the Virginia CIC requirement.

Q: What does the CICB-update CE hour cover?

The 1-hour CICB-update requirement is unique to Virginia and was added in 2022 to ensure managers stay current on changes to the Virginia statutes (POAA, Condominium Act, Real Estate Cooperative Act), the CICB regulations (18VAC48), and any new Common Interest Community Board policies or guidance. The CICB publishes an annual update course that satisfies this requirement; some CAI Virginia chapter education events also include CICB-update content. The hour CANNOT be substituted with a general ethics or general management course — it must specifically cover CICB rulemaking and Virginia statutory updates.

Q: When should I start tracking CE for the next renewal?

On the day the current renewal begins. The 24-month CE cycle runs from the issue date of the current license to the expiration date; CE completed before the cycle begins does NOT count toward the renewal. Practical compliance: maintain a running CE log starting on the issue date, scan and save course-completion certificates immediately, and check accumulated hours against the requirement every six months. Many CIC managers miss the renewal because they assumed credits earned across multiple cycles all count toward the current renewal.

Q: What is the DPOR renewal fee for the CIC manager license?

The DPOR-published renewal fee is approximately $135 for the two-year renewal cycle as of the 2024 fee schedule; verify against the current DPOR-published amount before submitting. The fee is paid through the DPOR licensee portal as part of the renewal application. Late renewal under 18VAC48-50-200 adds a late penalty (currently approximately $50). Reinstatement after the late-renewal window has a higher fee (currently approximately $250) and requires the full reinstatement application.

Q: Can the firm pay the CE and renewal costs for the CIC manager?

Yes. The CIC manager license is INDIVIDUAL — issued to the natural person who acts as the CIC manager — but the firm is permitted to pay for the CE courses, the renewal fee, the late penalty, and the reinstatement fee on behalf of the manager. Many Virginia CIC management firms include CE budget as an employee benefit. The individual is responsible for completing the CE and submitting the renewal; the firm is responsible for ensuring its managers are properly credentialed before assigning them to manage Virginia common-interest communities.

Q: What happens if I let the license expire but stop practicing?

If the manager stops practicing as a CIC manager and lets the license expire, the manager may LATE-RENEW within 12 months of expiration to restore the license without re-applying. Within 12 months the late-renewal procedure under 18VAC48-50-200 applies. After 12 months the license is considered expired and the manager must REINSTATE — same fee structure as the active manager but without the post-expiration-practice disclosure requirement (since the manager did not practice). The reinstatement may be straightforward in this case but still requires the full 16-hour CE and the higher reinstatement fee. Plan ahead: if intending to return to practice, late-renew within the 12-month window to avoid the reinstatement burden.

Compute Virginia Common Interest Community Board (CICB) CIC manager renewal compliance under 18VAC48-50-180: 16 hours of continuing education per two-year renewal cycle including at least 2 hours of ethics and 1 hour of CICB updates. Returns CE accumulation, ethics-and-board-update deficit, license expiration date, and a status flag (eligible-to-renew, short-on-ce, expiring-soon, expired-late-renewal-window, or expired-reinstatement-required) with the next action.

Calculator

Adjust the inputs below; the result updates instantly.

License

Current license issue date (ISO YYYY-MM-DD)

ISO date the current two-year CIC manager license was issued by the CICB. The license expires 24 months after issue under 18VAC48-50-180. Confirm the issue date from the DPOR license-search portal.

CE accumulation

Total CE hours completed (this cycle)

Ethics CE hours completed (this cycle)

CICB-update CE hours completed (this cycle)

Verdict

NOT YET RENEWABLE — 8 hour(s) total CE short; 1 hour(s) ethics short; 1 hour(s) CICB-update short. License expires 2026-06-01.

Renewal status: SHORT ON CE — 8.0-hour total deficit; 1.0-hour ethics deficit; 1.0-hour CICB-update deficit. License expires 2026-06-01.
License expiration date: 2026-06-01
Days until expiration: 10
Total CE hours completed: 8
Total CE deficit (toward 16-hour minimum): 8
Ethics deficit (toward 2-hour minimum): 1
CICB-update deficit (toward 1-hour minimum): 1
Summary: Virginia CIC manager renewal analysis under 18VAC48-50 (CIC manager licensing) and 18VAC48-50-180 (renewal cycle and continuing education). Code of Virginia § 54.1-2349 establishes CICB authority; § 54.1-2354 establishes CIC manager licensing requirements. License issue date: 2024-06-01. Expiration (issue + 24 months): 2026-06-01. CE accumulation: 8.0 of 16 hours total; 1.0 of 2 ethics; 0.0 of 1 CICB-update. CE requirements met: NO. Renewal eligible: NO. Status: SHORT ON CE — 8.0-hour total deficit; 1.0-hour ethics deficit; 1.0-hour CICB-update deficit. License expires 2026-06-01. Next action: Complete 8.0 additional CE hours, 1.0 additional ethics hours, 1.0 additional CICB-update hours before renewal. License expires 2026-06-01 (10 day(s) remaining). Schedule the CE through a CICB-approved provider; check the DPOR CE-provider list before registering.

Tools to go with this

Need a Virginia CIC manager CE-tracking log or renewal-application checklist?

Fennec Press's Virginia CIC manager bundle includes the 18VAC48-50-180 CE-tracking log (with the 2-hour ethics and 1-hour CICB-update split), the renewal-application checklist, the late-renewal recovery packet, and a directory of CICB-approved CE providers. Designed for Virginia CIC managers, principal employees, and management-firm compliance officers.

Open Fennec Press Virginia CIC manager bundle→

Fennec Press is our sister site. Outbound link is UTM-tagged and disclosed.

How this calculator works

This is a renewal-readiness validator for Virginia common-interest-community (CIC) managers licensed by the Virginia Common Interest Community Board (CICB) at DPOR. Given the current license issue date, the total CE hours completed, the ethics CE hours, and the CICB-update CE hours, it returns:

The license expiration date (issue date plus 24 months under 18VAC48-50-180).
The CE accumulation against the 16-hour two-year requirement.
The deficit by category — total CE, ethics minimum (2 hours), and CICB-update minimum (1 hour).
A renewal-status flag: ELIGIBLE TO RENEW, SHORT ON CE, EXPIRING SOON, EXPIRED LATE-RENEWAL WINDOW, or EXPIRED REINSTATEMENT REQUIRED.
A plain-language next action with the applicable regulation citation.

Use the calculator at the start of every renewal cycle to plan the CE schedule; mid-cycle to track progress; and 60-90 days before expiration to confirm renewal readiness.

The relevant CICB regulation

Virginia CIC manager licensing lives in:

Code of Virginia § 54.1-2349 establishes the CICB at DPOR with authority over common-interest-community managers, principal employees, and related credentials.

Code of Virginia § 54.1-2354 sets the basic licensing prerequisites for CIC managers.

18VAC48-50 is the CIC manager licensing regulation chapter — content of the application, fingerprint requirements, fee schedule, examination, and standards of practice.

18VAC48-50-180 is the renewal-CE provision: 16 hours per two-year cycle, including at least 2 hours of ethics and at least 1 hour of CICB updates. The ethics and CICB-update hours nest INSIDE the 16-hour total.

18VAC48-50-200 governs late renewal (within 12 months of expiration, late penalty applies) and reinstatement (after 12 months, full reinstatement procedure required).

Key thresholds and gotchas

The 24-month cycle starts on the LICENSE ISSUE DATE. Not the date you accumulated your first CE credit; not the date you took the prelicensing course. The cycle runs from issue to expiration. CE completed before the issue date does not count.

Ethics and CICB-update hours NEST inside the 16-hour total. They are not in addition to. 13 general CE + 2 ethics + 1 CICB-update = 16 total = compliant. 16 general CE + 0 ethics + 0 CICB-update is NOT compliant even though the total reaches 16.

The 1-hour CICB-update is Virginia-specific. A CMCA-approved ethics or update course does not automatically satisfy the Virginia CICB-update requirement. The course must specifically cover CICB rulemaking, Virginia statutory updates, and Common Interest Community Board policies.

Late renewal vs reinstatement is a 12-month line. Within 12 months of expiration: LATE RENEWAL under 18VAC48-50-200 with a late penalty. After 12 months: REINSTATEMENT with a higher fee, full 16-hour CE for the cycle, and disclosure of any post-expiration practice. Do NOT practice as a CIC manager between expiration and reinstatement — post-expiration practice is a separate violation.

The CICB publishes the approved CE-provider list. Not all CMCA-approved CE counts for Virginia CIC manager renewal. Check the DPOR CE-provider list before registering for a course.

CMCA and CIC manager are different credentials. CMCA is national (CAMICB-issued). CIC manager is Virginia regulatory (CICB-issued). You can hold one without the other; many Virginia managers hold both and coordinate the renewals (both are 2-year cycles with 16-hour CE, but the providers and fees differ).

The firm may pay; the individual is responsible. The CIC manager license is issued to the natural person. The firm may pay CE and renewal costs, but the individual must complete the CE and submit the renewal.

Renewal fee is approximately $135 (2024). Verify against the current DPOR-published fee schedule. The fee is paid through the DPOR licensee portal as part of the renewal application.

Worked example: mid-cycle progress check

License issued June 1, 2024. Today is May 16, 2026 (15 days before expiration). CE: 12 total, 2 ethics, 1 CICB-update.

Expiration: June 1, 2026. Days remaining: 15.
Total CE: 12 of 16. Deficit: 4 hours.
Ethics: 2 of 2. Met.
CICB-update: 1 of 1. Met.
Status: SHORT ON CE.
Next action: complete 4 additional general CE hours before renewal. Time is tight — schedule a single 4-hour or two 2-hour courses immediately.

Worked example: ready to renew

License issued June 1, 2024. Today is May 16, 2026 (15 days before expiration). CE: 16 total, 2 ethics, 1 CICB-update.

All requirements met.
Status: EXPIRING SOON.
Next action: submit the renewal application via the DPOR licensee portal with the $135 renewal fee. Allow 2-4 weeks for CICB processing.

Worked example: late-renewal window

License issued June 1, 2024. Today is July 16, 2026 (45 days after expiration). CE: 16 total, 2 ethics, 1 CICB-update.

License EXPIRED June 1, 2026. Within the 12-month late-renewal window.
Status: EXPIRED LATE-RENEWAL WINDOW.
Next action: submit late renewal under 18VAC48-50-200 with the late-penalty fee (approx. $50 in addition to the $135 renewal fee). DO NOT practice as a CIC manager until the license is restored.

Worked example: reinstatement required

License issued June 1, 2023. Today is July 16, 2026 (more than 1 year after expiration on June 1, 2025). CE: 8 total, 1 ethics, 0 CICB-update.

License EXPIRED more than 12 months ago.
Status: EXPIRED REINSTATEMENT REQUIRED.
Next action: submit reinstatement application under 18VAC48-50-200 with the higher reinstatement fee (approx. $250), complete the full 16-hour CE for the cycle, and disclose any post-expiration practice. The CICB may impose additional conditions.

Worked example: ethics deficit at renewal

CE: 16 total, 0 ethics, 1 CICB-update.

Total CE: 16 of 16 — met.
Ethics: 0 of 2 — DEFICIT.
Status: SHORT ON CE.
Even though the 16-hour total is reached, the 2-hour ethics minimum is not met. The renewal is NOT eligible until ethics CE is completed.

What this calculator does NOT model

The calculator implements the 18VAC48-50-180 CE-accumulation and expiration math. It does NOT:

Validate whether specific CE courses are CICB-approved.
Compute the principal-employee credential (a separate CICB credential for senior personnel at CIC management firms).
Compute the CIC manager pre-licensing requirements (initial license, not renewal).
Apply CAMICB CMCA renewal requirements (parallel but distinct — separate calculator).
Model the inactive-status or military-leave provisions under 18VAC48-50-220.
Model the standards-of-practice disciplinary framework under 18VAC48-50-240 (separate compliance analysis).
Compute fees for related credentials (CIC declarant, CIC time-share manager, etc.).

For any renewal close to a deadline or any reinstatement after long expiration, contact the CICB at DPOR directly to confirm the current procedure and fee schedule. Reinstatement procedures may include CICB-imposed conditions not modeled by the calculator.

Counting conventions

The calculator counts CE hours to the nearest tenth. Hours are tracked separately by category (total, ethics, CICB-update) with ethics and CICB-update NESTED inside the total — meeting the ethics and CICB-update minimums does not require additional hours above the 16-hour total.

The 24-month renewal cycle is measured in calendar months from the license issue date using UTC. A license issued June 1, 2024 expires June 1, 2026 (not "two years later" computed by days, which would produce a slightly different date in leap years).

The 12-month late-renewal window after expiration is measured in calendar days (365 days). After day 365 the license requires reinstatement, not late renewal.

The renewal-status thresholds:

EXPIRING SOON: expiration is within 60 days.
SHORT ON CE: any of (total < 16, ethics < 2, CICB-update < 1).
EXPIRED LATE-RENEWAL WINDOW: expiration is past, within 365 days.
EXPIRED REINSTATEMENT REQUIRED: expiration is past, more than 365 days.

Sources

Last reviewed: 2026-05-16 against:

Code of Virginia § 54.1-2349 (CICB licensing authority).
Code of Virginia § 54.1-2354 (CIC manager licensing requirements).
18VAC48-50 (CIC manager licensing regulations — full chapter).
18VAC48-50-180 (renewal cycle and continuing-education requirements).
18VAC48-50-200 (late renewal and reinstatement procedures).
18VAC48-50-220 (inactive status and military leave).
18VAC48-50-240 (standards of practice and grounds for discipline).
DPOR Common Interest Community Board fee schedule (2024 publication).
CAMICB CMCA renewal requirements (for cross-credential coordination).